Your iPhone is packed with useful features – like Sound isolation for calls And Option to view all your Wi-Fi passwords – and Apple Notes is no exception. The app is one of the most powerful note-taking tools in the mobile world. It’s a clutch for shopping lists, on-the-go reminders, and jotting down any other important tidbits you can think of.
There are many ways to use the Notes app to keep track of everything in your life. But if you’ve had an iPhone for a long time, there’s a good chance you’ve accumulated a large collection of notes, which can make it difficult to track down the notes you actually need on a regular basis.
One of the most used solutions came in the form of tags added to iOS 15 in 2021.
Tags, which are similar to hashtags used on social media sites like Instagram or TikTok, can be added anywhere in the note, including in the title. You can add them at any time, even retroactively. You can also organize your notes into regular folders, but this takes a little bit of forward planning and intellectual work.
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To add a tag to a note, type # and then enter a new tag name and press the space bar. You can also choose an existing tag. Type # and select the sign you want from the suggestions that appear at the top of the keyboard where AutoCorrects are usually located.
Three hashtags I use regularly are #recipe, #grocerylist, and #receipt. When I click the #recipe tag, Notes will pull up a bunch of recipes I’ve tagged no matter what folder they’re stored in. I’ll be uploading my #grocerylist hashtag, which will display all of my past grocery lists, when it’s time to restock. And I’ll refer to my #receipt hashtag, showing tagged receipts, when I reconcile expenses against my credit card statement.
Tags need not be one continuous word, but they cannot contain spaces. You can use hyphens, numbers, and underscores – for example #receipt-feb2023 or #grocerylist-vegan. You can also add multiple tags to a single note or use tags to create smart folders, which are basically a collection of notes grouped by tag regardless of what folder they’re stored in.
Using tags, like the travel tag in this photo, is a great way to organize your iPhone notes and avoid losing them.
Apple/screenshot by Sareena Dayaram
Don’t worry if you’ve never used tags before and want to start organizing your notes. You can retroactively tag multiple notes — here’s how.
1. Navigate to the folder containing the list of notes
2. Tap on the More button (three dots), then select Notes
3. Select the notes you want to tag, then tap Tags at the bottom of the screen. If you already have a set of tags, iPhone will pull up the ones you already have for you to choose from. (So when selecting notes, it’s a good idea to choose those with similar topics if possible so you can tag them in one fell swoop.) If you don’t have any pre-existing tags, your iPhone will make tag suggestions for you to choose from.
4. Select the tags you want to add to the notes, then tap Done.
The smart folder acts as a filter and groups all notes with specific hashtags.
Apple/screenshot by Sareena Dayaram
If you want to collect notes that are tagged in a folder, use the Smart Folder feature (introduced along with tags in iOS 15) like so:
1. Click on the New Folder button
2. Enter a name and click Make Into Smart Folder
3. Choose the filters you want – certain tags, when the notes were created, when they were last modified and more – these notes will be automatically included in the folder
4. Click Done, and your smart folder will be created
You can also convert a regular folder into a smart folder by clicking on the more button and choosing the ‘Convert’ option.
If you enjoyed this iPhone productivity tip, be sure to check them out 10 hidden iOS 16 settings that will change the way you use your iPhoneas well The most annoying iOS 16 features and how to fix them.
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